每日大瓜

The Receptionist / Administrative Support Coordinator is a full-time, fully on-site position responsible for managing front desk operations and providing comprehensive administrative and operational support at 每日大瓜鈥檚 St. Petersburg location. This role serves as the primary point of contact for students, staff, and external visitors, ensuring a welcoming, professional, and well-organized environment.听

Reporting directly to the Assistant Vice President for Transformative Partnerships and Growth Initiatives, this position plays a critical role in supporting daily site operations, coordination of events and engagements, and administrative functions across multiple activities and stakeholders.听

This role requires consistent on-site presence, flexibility with business hours, and听a high level听of reliability, professionalism, discretion, and attention to detail. The successful candidate will听demonstrate听the ability to proactively support a dynamic, multi-use site environment.听

Essential Duties and Responsibilities听

Include the following: other duties may be assigned听

Front Desk and Customer Service听

• Serve as the primary front desk representative, greeting and听assisting听students, staff, and visitors in a professional and welcoming manner听

• Maintain consistent front desk coverage during business hours, including opening and securing the facility as听required听

• Monitor building access and contribute to听maintaining听a safe, secure, and accessible environment听

• Provide information and direction听regarding听site services, meetings, events, and activities听

• Communicate effectively with internal and external constituents via phone, email, text, mail, and other channels, including drafting and typing correspondence听

Administrative and Operational Support听

• Provide administrative support to the Transformative Partnerships team, including data entry, document preparation, coordination, and follow-up activities听

• Maintain organization and professional appearance of the front desk, shared spaces, and office supplies听

• Maintain stockroom inventory for office supplies and coordinate replenishment as needed听

• Coordinate with Executive Site Leadership and staff to support daily operations and respond to emerging needs听

Event and Engagement Coordination听

• Support planning and execution of events, site visits, and engagements involving internal and external stakeholders听

• Coordinate听logistics听including catering, food and beverage arrangements, and vendor engagement (e.g., caterers, grocery pickups)听

• Arrange travel-related accommodations for visiting staff, including hotel reservations and dining arrangements听

• Assist听in preparing meeting and event spaces to ensure readiness and professionalism听

Site Scheduling and Coordination听

• Manage and听maintain听the daily events calendar for the site听

• Track and听maintain听an active roster of individuals on-site each day听

• Align staffing coverage and operational needs with scheduled events and听identify听potential scheduling conflicts听

Academic and Programmatic Support听

• Assist听in preparation for on-site classes and programming activities听

• Support setup and readiness of specialized instructional spaces, including nursing and engineering labs听

• Coordinate with building management to support facility needs, such as ensuring HVAC availability outside normal business hours when听required听

• Help ensure food and related resources are available for classes and extended programming听

Operational Flexibility听

• Demonstrate flexibility in supporting site operations, including occasional adjustments to schedule based on business needs, events, or extended hours听

• Uphold a high standard of customer service, responsiveness, and professionalism in all interactions听

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Qualifications听

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.听

• Residency within the St. Petersburg/Tampa Bay area with reliable transportation听

• Ability to work fully on-site with consistent and punctual attendance听

• Strong interpersonal and customer service skills, with the ability to create a welcoming environment听

• Excellent organizational skills and strong attention to detail听

• Demonstrated reliability, accountability, and ability to manage responsibilities independently听

• Strong verbal and written communication skills听

• Ability to manage multiple priorities in a dynamic, fast-paced environment听

• Proficiency听in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint听

• Comfort supporting event coordination,听logistics, and operational planning听

• Prior experience in front desk, administrative, or customer-facing roles preferred听

The hiring salary range for this position is $48,500 - $52,000. The hiring salary range above represents the University鈥檚 good faith estimate at the time of posting.